Member Services

 

Constitution



DRAFT Version 1

CONSTITUTION AND BYLAWS OF

THE ASSOCIATION OF AFRICAN AGRICULTURAL PROFESSIONALS IN THE DIASPORA (AAAPD)

Date of Adoption by

Association of African Agricultural Professionals in Diaspora ___________

 

 

 

 

Version Date: August 14, 2008
Table of Contents

(To be formatted and indexed)

ARTICLE I. NAME

ARTICLE II. OBJECTIVES

ARTICLE III.a CORPORATE STATUS

ARTICLE III.b CORPORATE UNIQUENESS

ARTICLE III.c CORPORATE DISSOLUTION

ARTICLE IV. REGIONS

ARTICLE V.  MEMBERSHIP

ARTICLE VI. OFFICERS AND BOARD OF DIRECTORS

ARTICLE VII INTERNATIONAL CONVENTION  AND DELEGATES

ARTICLE VIII. NOMINATIONS AND ELECTIONS

ARTICLE IX FEES AND DUES

ARTICLE X AMENDMENTS TO THE CONSTITUTION

ARTICLE XI. FINANCES

ARTICLE XII. RESOLUTIONS BY MAIL OR ELECTRONIC BALLOT

ARTICLE XIII. COMMITTEES AND SECTIONS

ARTICLE XIV. RATIFICATION

ARTICLE XV. AUTHORITY

ARTICLE XVI. BYLAWS




CONSTITUTION AND BYLAWS OF THE ASSOCIATION OF AFRICAN AGRICULTURAL PROFESSIONALS IN THE DIASPORA (AAAPD)

 

ARTICLE I. NAME

The name of this organization shall be:  Association of African Agricultural Professionals in the Diaspora ( AAAPD).

ARTICLE II. OBJECTIVES

1.  The objectives of this organization shall be: (i) to serve as  a catalyst for the transformation of African agriculture into an economically diverse, vibrant sector through research, extension and teaching activities; (ii) to foster linkages among African agricultural professionals in the Diaspora and with institutions working in Africa to develop agriculture, eliminate hunger and poverty, and bring prosperity to the continent .

2.    For the purposes set out in paragraph 1 of this Article,  the Association shall among other activities:

2.1.  Engage with African institutions in agricultural education, research and extension, analysis, information dissemination, and networking

2.2.   Serve as liaison between policy makers in the developed world and the rest of Africa

2.3.   Promote training in agriculture and related sciences in secondary and tertiary institutions by enhancing curriculum development, serving as instructors, and conducting collaborative research in cooperation with compatriots in Africa

2.4.  Develop international networks to create and leverage national and global knowledge for transformative agricultural change and wealth creation 

2.5.    Actively pursue sabbatical and research opportunities in Africa

2.6.   Conduct collaborative mission oriented and problem solving research in Africa in cooperation with African

2.7.  Develop information dissemination, including the launching of research and extension journals as vehicles for knowledge, technology transfer, and commercialization.   

2.8.   Serve as market liaison for niche markets and smallholder farmers’ markets trying to expand market reach

2.9.    Participate as in regional and continental institutions such as the African Union (AU), The New Partnership for Africa's Development (NEPAD), Southern African Development Community (SADC), The United Nations Economic Commission for Africa (ECA), The Economic Community Of West African States (ECOWAS), and Association for Strengthening Agricultural Research in Eastern and Central Africa (ASARECA), inter alia, to influence policy direction in agricultural development towards promoting sustainable livelihoods.

2.10. Develop alternative viable models for transforming Africa the productivity of the agricultural sector.

2.11. Engage in agricultural education, research and extension

2.12. Serve as liaison between policy makers in the developed world and the rest of Africa

2.13. Assist members in their professional development, including expediting sabbatical and research opportunities in Africa

2.14. Develop international networks to create and leverage national and global knowledge for transformative agricultural change and wealth creation 

ARTICLE III.a CORPORATE STATUS

This organization is a non profit corporation registered in Canada and the United States of America.

 ARTICLE III.b CORPORATE UNIQUENESS

AAAPD is distinguished by its unique combination of core competencies, expertise, and experience: highly qualified agricultural professionals with experience of African and international agriculture and a unique insight into the socio-cultural drivers of African society; practical knowledge and understanding of the knowledge economy and demonstrated ability to transform and apply this knowledge in value creation for African development; solid  foundation for developing global knowledge networks beginning with existing personal and institutional connections; proven international experience in diverse and multicultural milieu.  

ARTICLE III.c CORPORATE DISSOLUTION

Section 1. Liquidation, dissolution, or winding-up. In the event of liquidation, dissolution, or winding-up of the Association, whether voluntary, involuntary, or by operation of law, any disposition made of the assets of the corporation shall be such as is calculated by the executive board exclusively to carry out the  purposes for which the corporation is formed.

 

Section 2. Net earnings. No part of the net earnings of the Association may inure to the benefit of members thereof, and the corporation shall be operated as a non profit organization.

ARTICLE IV. REGIONS

(This section allows for regional sections – given the global extent of the African Diaspora – the Steering Committee would need to come up with precise modalities)

Section 1. Organization.  AAAPD draws its membership from African agricultural professionals  in Diaspora including USA, Canada, Europe, Asia, and other regions of the world. In order to expedite the efficient organization and integration of membership and delivery of AAAPD activities, the AAAPD Board of Directors, with the approval of Council, may  organize its operations into Regions. Each region shall operate exclusively under the authority and seal of AAAPD. 
Section 2. Management. The affairs of the Region shall be managed in conformity with the Constitution and Bylaws of the Association.  

Section 3. Suspension Or Revocation. Approval of a Region may be revoked or suspended for non-maintenance of the minimum number of members required for formation, failing to hold a meeting for two consecutive years, failing to report its activities and its membership, non-compliance with the Association’s Constitution, or for other good cause shown. Suspension or revocation will be determined at an Annual Meeting of Council, by a two-thirds vote of the Council members present and voting. The Region threatened with suspension or revocation shall be so notified by the Executive Director at least 120 days before the Annual Meeting, and shall be entitled to appear before Council in the form of a delegation of members or Officers, by representation, or by submission of a written statement to defend its right to exist.

ARTICLE V.  MEMBERSHIP

Section 1. Eligibility  Membership of the Association shall be open to all African agricultural professionals and others in Diaspora interested in the purpose of the AAAPD . Membership of the Association shall be acquired in accordance with the provisions of the Bylaws of this Constitution and by paying dues as prescribed.

 

 

Section 2. Classes of Members. The classes of membership in the Association shall include: a) Individual membership; b) Institutional membership; c) Student Membership; d) Honorary Membership; e) Retired Member and such other classes as may be established by the executive board. The conditions for each class of membership shall be prescribed in the by-laws.


Section 3 . Activation of Membership.
Any individual eligible for membership under the Constitution and Bylaws and whose membership credentials have been found acceptable shall become a member of the Association. Applications may be approved by the Membership and Recruitment Committee on a periodic basis. New members may immediately receive a probationary membership upon submission of application and payment, and will become official members upon review of their application.

 

Section 4. Resignation of Members. Any member may at any time file his or her resignation in writing with the Office of the Association, which resignation shall become effective as of the date received by the office.

 

Section 5. Suspension or Termination.  The executive board may terminate the membership of any member for nonpayment of dues.or for any other reasonable cause shown. Annulment or suspension will be determined at an Annual Meeting of Council, by a two-thirds vote of the Council members present and voting. The member threatened with annulment or suspension shall be so notified by the Executive Director at least 90 days before the Annual Meeting, and shall be entitled to appear before Council, by representation, or by submission of a written statement.

 

Section 6. Cessation of Property Interest. All right, title, and interest, both legal and equitable, of any member in and to the property of the Association shall cease in the event of termination of membership or resignation.

 

ARTICLE VI. OFFICERS AND BOARD OF DIRECTORS

Section 1. Officers and Duties. The Officers of the Association shall be a President, President-elect, Vice-president, Immediate Past President, directors (who constitute the executive officers),  Executive Director (who will also serve as Secretary of the Association), Treasurer (both of whom shall constitute the administrative officers), and such other officers as may be designated by the Board of Directors. The Executive Director and Treasurer shall be appointed by the Council and shall be members ex-officio (non-voting) of the Executive Board. Duties: The officers of the Association shall perform the duties usually performed by such officers, together with such duties as shall be prescribed by action of the executive board. The president of the Association shall preside at all meetings of the general membership and of the executive board. All elective officers of the Association shall serve without compensation.

Section 2:  Election

2.1  Executive officers and directors shall be elected at an annual convention of the Association.

2.2 Administrative officers shall be appointed by and serve at the pleasure of the Board of Directors.

2.3 Directors shall be elected by the members of the Association at large. No members of the Association shall be eligible for election as a director after having served one full term as a director. Director positions shall be divided into three classes of two positions each. The term of the members of each such class shall be for a period of three years or until their successors shall have been chosen and qualify. The terms shall be so arranged that one class of two members is elected each year. The term of office for directors shall commence immediately following the annual convention in the year in which elected. Four candidates shall be nominated for two director positions to be filled each year and the ballot shall provide for write-in votes. The two candidates receiving the largest number of votes shall be elected directors for three-year terms. A tie vote shall be resolved by chance, conducted under the supervision of the election tellers, and reported to the executive board.

 Section 3: Term of Office

3.1  Executive officers shall serve a term of two year which term shall begin upon the declaration of his/her election and end on the declaration of the election of his/her successor at the next convention of the association.

3.2  The terms of the Executive Director and Treasurer shall be five years, except that under special circumstances either may be appointed for a shorter period.

3.3  Directors shall serve a term of two years and until their successors are elected and qualified according to the requirements of this constitution and by-laws hereinafter.

3.4  No incumbent executive officer, elected or appointed, may stand for election to succeed himself or herself except with the approval of the Board of Directors.

3.5   No director may succeed themselves in office.

Section 4: Vacancies

4.1  Except as provided hereinafter, in the event of a vacancy in any office, the Board of Directors may fill such vacancy for the remainder of the term.

4.2  In the event of a vacancy in the office of president arising by resignation, decease, or  disability rendering the president unable to perform the duties of the office, or by any other reason whatsoever, the ranking vice president, shall act as president and shall perform the duties of, and have the same authority as, the president until such time as said vacancy is filled by the Board of Directors for the remainder of the term.

4.3  In the event of a vacancy in the office of any vice president arising by resignation, decease, or disability rendering the vice president unable to perform the duties of the office, or by any other reason whatsoever, the office shall remain vacant until such time as the vacancy is filled by the Board of Directors for the remainder of the term. Provided, however, that any appointed vice president shall be required to be elected, in the manner set out in this constitution and by-laws, to all successive offices. Any Association member who is currently serving or who has served in the office of director shall also be an eligible candidate at the time said appointed vice president stands for election to the next office.

4.4  In the event of a vacancy in the office of immediate past president, the same shall remain vacant until filled by the successor immediate past president of this association.

4.5  In the event of a disaster or accident in which a majority or more of the members of the Board of Directors shall be fatally injured and/or rendered incapable of performing the duties of their offices, the remaining members of said board, whether or not a quorum exists, shall be empowered to transact the affairs of the Board of Directors until the next annual election of the association.

 

4.6  In the event of a disaster or accident in which all members of the Board of Directors shall be fatally injured and/or rendered incapable of performing the duties of their offices, then, and in that event only, the past president then living who most recently served as president shall within ten (10) days thereafter call a meeting of all past presidents and past directors for the purpose of filling all vacant offices for the remainder of the terms. Such meeting shall be held at the international office of this association not less than fifteen (15) nor more than twenty (20) days after the date of the call thereof. Reasonable expenses, in accordance with the association’s Rules of Audit, of those attending such meeting shall be paid by this association.

4.7  In the event of a contingency arising which has not been provided for above, the Board of Directors may fill such vacancy for the remainder of the term.

 Section 5. Board of Directors

5.1 The Board of Directors shall be composed of the president, immediate past president, the first and second vice presidents and directors, Executive Director, and Treasurer. The Executive Director and Treasurer  shall be members ex-officio (no voting).

AAAPD Constitution